Engineers, not contractors.
The person who builds your automation is the same person you're subscribing to. No junior pass-through, no offshore handoff.
loading
Workflow Crew builds and runs AI automations for small businesses — lead follow-up, customer support, booking, review requests, inbox triage, and other repeatable work. Save time, reduce manual work, recover revenue. One flat monthly fee. Cancel anytime.
First automation live in 9 days · Runs on your infrastructure · No contracts · Cancel anytime
Four reasons small businesses don't have the AI help they should.
Calls go unanswered. Leads sit cold. Customers wait. Every missed touchpoint is revenue walking to a competitor.
A full-time receptionist runs $40K–$60K. A junior ops hire runs $50K–$80K. An AI engineer is $250K+. Workflow Crew replaces most of that work for $30K/year, flat — no benefits, no payroll tax, no churn risk.
Every missed call is a lost job — typically $300 to $2,000 for a service business. Every cold lead is a deal that closed somewhere else. The work AI could be doing isn't free if it isn't getting done.
Big agencies sell big engagements. You need something live this month, not next quarter.
Subscribe, tell us what to build, watch it ship. One flat monthly fee covers building, running, and improving every automation.
We look at your current workflow and identify 3–5 places where automation could save time, reduce manual work, or recover revenue. Free, no commitment.
Short kickoff call to agree on what we're building first, what systems it touches, and what success looks like. We'll also help you set up the accounts and API keys we'll need (typically $50–$300/mo in vendor costs, paid directly).
Most automations ship in 1–2 weeks. You get progress updates async. We test against your real workflow before going live.
Once it's live, we monitor, fix, improve, and document the automation while you stay focused on the business.
Six categories that cover what most businesses ask us to build first.
Capture leads from your website, ads, forms, and missed calls. Reply in under 60 seconds with a personalized message. Qualify, score, and book the meeting — automatically.
Automatically request reviews from happy customers, monitor incoming reviews across platforms, route negative feedback to you privately, and draft public responses for your approval.
AI drafts replies to tier-1 questions across email, chat, and SMS. Start in approval mode — review every send. Flip to autopilot once you've trained the voice. Hard cases escalate with full context.
AI that talks to customers, checks your real calendar, books the slot, and sends confirmations and reminders. Works across channels.
AI receptionist that answers every call, qualifies the caller, books appointments, and texts you a summary. Discloses when required. Start in approval mode — flip to autopilot once you trust the workflow.
Got something else eating your team's time? Tell us. If it's repeatable, we can probably automate it.
From phone-driven service businesses to inbound-heavy SaaS, we've shipped automations for teams that look like yours.
Don’t see yours? Email hello@tryworkflowcrew.com — chances are we’ve shipped something similar.
Four things that show up in every subscription we deliver. None of them are slogans — they're how the work actually happens.
The person who builds your automation is the same person you're subscribing to. No junior pass-through, no offshore handoff.
Built by senior engineers with deep production AI experience. Real monitoring, real error handling, real reliability — not a demo that breaks the first week.
Your automations run on your infrastructure, with your API keys, on your accounts. We deploy and maintain — but nothing lives on our servers. No platform lock-in, no hostage data. If you ever leave, your automations keep running. We just stop maintaining them.
Flat monthly fee. Pause or cancel anytime. No setup costs, no hidden charges, no per-call pricing nonsense.
The three ways small businesses handle this work today, side by side. The numbers are conservative — most full-time hires cost more, most off-the-shelf workflows break sooner.
| Hire someone | DIY tools | Workflow Crew | |
|---|---|---|---|
| Cost (year 1) | $50K–$250K | $1K–$6K + your time | From $30K |
| Time to first workflow | 3–6 months | Weeks of trial-and-error | 9 days |
| Productive output | After 3-month ramp | Whatever you piece together | From day 9 |
| Annual savings vs. hire | — | $44K–$244K (if it works) | $20K–$220K |
| Reliability | Depends | Breaks at the edges | Production-grade |
| Maintenance | On you | On you | Included |
| Cancel anytime | No | n/a | Yes |
We build, deploy, and maintain AI automations for your business. Subscribe at the pace that fits your team. Everything we build runs on your infrastructure — you own it, even if you leave.
Lowest-friction way to start. See us ship before you go monthly.
Try us with one automation. No commitment to subscribe.
Replaces a part-time hire. ($30K/year, fully managed.)
For solo operators shipping their first automations.
Replaces a full-time ops hire. ($54K/year, no payroll, no churn.)
For growing businesses automating across the team.
Every automation includes: production-grade engineering · monitoring and error tracking · full documentation · deployed to your infrastructure (you own everything) · 7-day money-back guarantee.
We classify every build into one of three types — standard, complex, or major — and tell you upfront, in writing, before any work starts.
Focused workflow touching 1–3 systems. Most builds are this.
Examples: email triage, lead qualifier, appointment booker, review flow, basic support agent.
Multi-step workflows with multiple agents, custom integrations, or non-standard data handling.
Examples: multi-channel support with escalation, lead enrichment with research, custom CRM workflows.
Custom multi-agent systems, regulated workflows, or anything requiring 4+ weeks of engineering.
Examples: multi-agent review with audit trails, full ops platforms, compliance-bound systems.
Slots roll forward — save them for bigger builds, or stack across months for major work.
Subscribe to the plan that fits your pace. Each month we build new automations for you — one, two, or three depending on your tier. Once they’re live, we monitor and maintain them for as long as you’re subscribed. Everything runs on your infrastructure with your API keys, so you own what we build and you’re never locked in.
Six representative workflows we build for small businesses. Outcomes are illustrative — actual results depend on call volume, lead quality, and how the workflow is configured for your business.
Answers every call, qualifies urgency, books from your calendar, texts you a summary.
Build · 1–2 weeks
Lead in → enriched, scored, contacted in minutes, routed to the right rep.
Build · 1–2 weeks
Reads each email, drafts a reply with help-doc citations, escalates the rest with full context.
Build · 1–2 weeks
Books over SMS, voice, or chat. Checks your calendar, sends confirmations, handles reschedules.
Build · 1–2 weeks
Asks happy customers for reviews after every job. Negative feedback routes to you privately.
Build · 1 week
Automated 24h / 3-day / 7-day follow-up — personalized to each prospect, not a blast.
Build · 1–2 weeks
These are the common ones. We build plenty more — bring yours.
Everything we get asked before subscribing. If yours isn't here, email us — we'll add it.
Have a different question? Email hello@tryworkflowcrew.com — we usually reply within an hour.
Book a free workflow audit. We’ll look at your current workflow and show 3–5 places AI could save time, reduce manual work, or recover revenue. No commitment, no slides, no pitch deck.
Prefer email? hello@tryworkflowcrew.com